Closing Your Medical Practice

Closing Medical PracticesAre you closing your medical practice? Perhaps you are considering retirement or moving out of province. It could be a major life change that means a closing or a transfer of practice. Whatever the reason, when you close your medical practice you do need to follow the correct protocol to make sure you are compliant. Our medical practice team ensures all correct notifications to your patients and we take care of medical records transfers and file storage as set out in the standards for your Province.

Get Adobe Acrobat ReaderDownload our helpful checklist to make closing your medical practice efficient and compliant. Or visit our Resources page!

The Canadian Medical Protective Agency defines 10 years as the appropriate time frame for retaining the medical record. The CMPA prefers that ORIGINAL records be kept. Provincial Colleges Recommend: Retaining the record for 10 years is the most common recommendation.

Closing Your Medical Practice Services (for primary care physicians)

  • Compliant, confidential and secure storage services
  • Free mailing to all your patients
  • Free electronic copy of all your patient’s records
  • Capped fees for your patient’s copies and transfers (electronic, paper or online format)
  • Call forwarding of your office phone number
  • SECURE On-line access to your patient files

Closing Medical Practice Services (for consulting physicians)

  • Compliant, confidential and secure storage services
  • Scanning of inactive patient files
  • File management and destruction services
  • Ability to reduce storage fees with patient transfer credits
  • Capped fees for your patient’s copies and transfers (electronic, paper or online)
  • SECURE On-line access to your patient files

 

DOCUdavit took the stress and load of retirement off me, for which I am very appreciative.
-Happy Client

 

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