Closing Your Medical Practice

Are you closing your medical practice? Perhaps you are considering retirement or moving out of the province. Closing or transferring a medical practice is a significant life decision and it can be overwhelming. Whatever the reason, when you close your medical practice, you need to follow the correct protocol to ensure you are compliant. Our medical practice team ensures all correct notifications go out to your patients and we take care of medical records transfers, EMR and file storage as set out in the standards of your province.

Moving boxesDownload our Physicians Guide to Closing your medical Practice booklet to make closing your medical practice efficient and compliant. Or visit our Resources page!

The Canadian Medical Protective Agency defines 10 years as the appropriate time frame for retaining a medical record. The CMPA prefers that ORIGINAL records be kept. Provincial Colleges Recommend: Retaining the record for 10 years is the most common recommendation.

Closing Your Medical Practice Services (for primary care physicians)

  • Compliant, confidential and secure storage services
  • Free mailing to all your patients
  • Free electronic copy of all your patient’s records
  • Capped fees for your patient’s copies and transfers (electronic, paper or online format)
  • Call forwarding your office phone number
  • SECURE On-line access to your patient files

Closing Medical Practice Services (for consulting physicians)

  • Compliant, confidential and secure storage services
  • Scanning of inactive patient files
  • File management and destruction services
  • Ability to reduce storage fees with patient transfer credits
  • Capped fees for your patient’s copies and transfers (electronic, paper or online)
  • SECURE On-line access to your patient files

DOCUdavit builds EMR solutions for healthcare professionals so they can focus on their patient’s needs. We also have solutions for EMR conversionscanning patient records and archiving medical records.

To learn more about our EDMS and EMR Services, contact us to speak with a consultant.

DOCUdavit took the stress and load of retirement off me, for which I am very appreciative.
-Happy Client