Legal Scanning Services

When it comes to lawyers and legal scanning services, DOCUdavit Solutions is the premiere choice. We don’t stop at scanning and storage – our all-in-one document management software for law firms takes scanning and storage of legal documents into the 21st century.

DOCUdavit offers cost-effective scanning, and indexing of critical legal documents to convert them to a searchable, usable database that can be accessed in seconds. Coast-to-coast in Canada, we offer closed file and litigation solutions for virtually any legal need. In addition to legal scanning services, we can provide legal print and copy services on demand. Read what lawyers are saying about us in this case study of our murder trial document management solution.

Closed File Solutions

When the case is closed, look to DOCUdavit for closed file solutions that save time and money on document storage, whether you store documents off-site or in your office. We eliminate the need for expensive, slow-to-access off-site storage as well as the hassle, expense and potential risks of on-site storage. This service includes our free DOCUdavit viewing software, which allows you to view, annotate, search, manage and print your documents.

We chose DOCUdavit because they are a well-established and reputable company operating Canada-wide.  We found Sid Soil and his staff quick to address our concerns and conscientious in providing service to our patients.  Entrusting the safekeeping of our patient records to DOCUdavit gave us considerable peace of mind.
– Happy Client

Retiring Lawyers

Retirement is not something not many retiring lawyers want to talk about, especially as they near the end of their career. Is your transition plan in place? Do you have enough funds to cover your retirement? And what will happen to all your client files? Whether you work alone or work at a law firm, your client files might be on the top of your transition plan list.

DOCUdavit offers seamless legal document scanning services that can take your transition plan into the digital age, even if you aren’t there yourself. Keeping files online may help make your retirement transition smoother.

Can I really digitize a career’s worth of files?

The number one question we get asked is if it’s really possible to digitize all your client files. Some of our clients have been practicing law for decades and, as such, have amassed a multitude of documents. The sheer thought of digitizing them makes many retiring lawyers uneasy. How long does it take? And what’s your role in everything?

Does this sound like you?

Digitizing your files doesn’t have to be your last hurrah before you head off into retirement. If you’ve never worked with an EDMS or company like DOCUdavit before, you might not have yet experienced the ease with which you’d hand off your files to be scanned. A professional document management system can scan litigation files, maintain a healthy database, and pass off any digitized files to future authorized personnel, such as lawyers that may be taking over a case. Have peace of mind knowing that even though you’re retiring, your past and present clients’ files will be in safe hands.

What about passing off my files to other lawyers?

The great thing about digitized, scanned files is that they’re easy to access for authorized parties. Gone are the days when litigation papers or documents for affidavits have to be couriered between offices before a strict deadline. Now, if there’s a file you need a colleague or relevant party to see, you can give them online access. They’ll be able to get up-to-speed on current procedures and processes much faster without the need to wait for files to be delivered between locations.

There are some documents I no longer need. What can be done with them before I retire?

As with any office, you’re bound to run into some files that need to be carefully disposed of. These might be time-sensitive client files or files that are no longer relevant to you, your office, or your associates. DOCUdavit not only provides legal document scanning into our document management system software, but we also take special care in secure document shredding. 

This is part of our larger legal file archiving solutions. We take care of the logistics of shredding secure documents, taking one more thing off your transition plan list.

If you’re a retiring lawyer, trying to figure out what to do with all your client files may have been gnawing at the back of your head for quite some time. Let us at DOCUdavit handle the work of organizing, scanning, and securing your files for your clients’ future lawyers. We make the transition process easy so you can look forward to your next adventure: your retirement.

In our experience, the majority of senior lawyers plan on practicing well past the average age of retirement, and therefore have not started making plans for what will happen to their paper files when the time comes. It is important to start planning for your retirement while you are still in your mid-to-late career, because even the best-laid retirement plans can give way to chaos when a major life event takes place. Right now your firm continues to spend hundreds or thousands of dollars every month on storage fees, and in some cases, for lawyers who have already left the firm or retired.

DOCUdavit Solutions can help to free your firm from the never-ending grasp of increasing storage fees, retrieval fees, permanent withdrawal fees, destruction fees and ALL THAT PAPER! We will put together a customized digitization schedule for all of your closed and active files, with the potential to reasonably disperse the fee in your client’s retainer.

DOCUdavit Litigation Support

Our litigation support services will allow you to manage your electronic documents whether for the preparation of affidavits of documents, disclosure, briefs for trial preparation or use in court. We can scan documents for use with your existing software including Summation®, Concordance®, Worlddox®, and Primafact® or for use with our own easy-to-use free software.

When it comes to peace of mind, DOCUdavit provides the best disaster recovery solution for your valuable documents.